Account Associate – Remote

Spiro llc

Overview

Join Our Spiro·Verse

THIS IS A REMOTE OPPORTUNITY IN THE US.

Spiro is hiring an Account Associate to join our Sales team. The Account Associate works in partnership with the Sales team, delivering best in class service. The Account Associate is not only the data keeper for dedicated strategic account teams, but can also produce and own portables program on the account as well. The Account Associate will need to be organized, detail oriented, deadline driven, have strong administration skills along with being a multitasker.

Company Overview

Spiro is a global agency and together we create experiences and events that defy gravity. Where strategic creative meets advanced digital solutions enabling customers to experience brands in any space and time.

We boldly go where no experience has gone before. We are story tellers and story makers; we are fearless dreamers of the “what if” and are pioneers of innovation and perfectionist in our craft. We empower each other and partner to launch brands into their experiential orbit. Come. Join Our Spiro·Verse and Experience Brand Gravity.

Learn more about who we are here!

Responsibilities

  • Support overall team initiatives including client specific reporting, reconciliation and other account-wide projects.
  • Manage overall team administrative functions, data tracking, and analysis
  • Maintain database and data entry for client specific information. Use database to pull reports and extract data for client meetings
  • Manage smaller table tops and portables for the team and support Account Managers on larger projects.
  • Manage tactical activities pertaining to clients’ convention program and associated projects.
  • Maintain records of clients’ past exhibition activities and business practices.
  • Develop a strong understanding of clients’ products, services, exhibition practices, workflow procedures and ongoing marketing goals.
  • Participate in regular convention planning and client initiative meetings.
  • Coordinate activities of GES 3rdparty vendors and clients’ outside agencies on behalf of the Account Manager.
  • Collaborate with client exhibition and brand groups to define needs; determine and execute exhibition and project deliverables.
  • Recap client meeting minutes and distribute to client and GES account team.
  • Generate proposals and change orders detailing scope of services to be provided to the client.
  • Assist the Account Manager in managing GES production, show service and logistics details prior to the show including coordinating Design, Estimating, Project Management, Traffic, I&D and Show Services to ensure timelines and deliverables are achieved.
  • Help brainstorm, recommend and collaborate with team to develop and deliver traffic builder solutions inclusive of pre-show, show-site and post-show marketing, measurement, virtual show, e-literature services and the like.
  • Compile show-specific information for the I&D supervisor or set-up person prior to show set-up.
  • Manage and track all show/client shipments to ensure timely delivery.
  • Occasionally travel to show venue to fulfill client requirements for show-site support when needed by the team.
  • Document show-site activities when traveling for the account team and assist Account Manager and Account Director in post-show review.
  • Review I&D post-show change orders and reports; communicate any issues to account team; participate in the development and implementation of remedial measures necessary for improvement.
  • Accurately allocate and report applied time on a bi-weekly basis.
  • Monitor job costs in order to effectively manage project budgets and achieve or exceed forecasted show profit.
  • Assist in reviewing invoices against proposal to determine variances. Investigate unexplained variances to determine validity and accuracy.
  • Regularly inform the Account Manager and Account Director of project status and issues.
  • Assist the Account Executive in the development of annual budgets, sales presentation materials, data requests and other special projects as appropriate to retain and grow business.
  • Provide timely reports as required.
  • Provide assistance to team members.

Qualifications

We understand the importance of transferrable skills and a diverse perspective, so if you do not fit all these requirements, we still want to hear from you and encourage you to apply!

  • Foresight to anticipate clients’ needs and requirements.
  • Excellent interpersonal skills and the ability to develop a strong rapport with the client and internal GES team. Approachable, engaging and likable.
  • Articulate, poised and polished with the ability to communicate clearly, concisely and professionally both verbally and in writing.
  • Exceptional organizational skills and ability to multi-task; able to manage shifting client priorities and multiple/simultaneous client shows and projects.
  • Ability to proactively provide practical solutions in an ambiguous, time sensitive and fast paced environment.
  • Bachelor’s Degree or commensurate experience with Marketing/Communications major preferred.
  • Thorough knowledge of Excel including pivot tables, PowerPoint, databases, word processing and graphs.
  • Ability to analyze available information and make sound decisions.
  • Exceptional attention to detail
  • Excellent communication and presentation skills.
  • Ability to work in consultative manner with internal GES teammates and client contacts at a variety of levels.
  • Travel approximately 20%.

Attributes

  • Driven
  • Works well under pressure
  • Skilled multitasker
  • Detail oriented
  • Organized
  • Proactive
  • Punctual
  • Adaptable

How to measure success

  • By 30 days: understand each team member’s role/responsibility, understand account team’s SP folder structure and add documents appropriately, update client show calendar and KPIs accurately, locate exhibitor manuals, successfully open PRJs and create proposal shells in GBMS.
  • By 60 days: accurately report on account KPIs, choose appropriate client inventory and complete TRACE reservations and TQRs, complete client-related PPT decks accurately.
  • By 90 days: successfully execute tabletop displays/portables show with minimal support/intervention; accurately estimate show services.

Work Environment

  • Remote Environment
  • Full Benefits Package
  • 401K Vesting Immediately
  • Psychological Safety
  • Diversity, Inclusivity and Belonging Culture
  • Employee Led Resource Groups
  • Spiro•YOU Professional Development & Learning Programs
  • Employee Events

EEO Information

We are making intentional efforts to promote positive work environments that welcome a variety of backgrounds. We are an equal opportunity employer and understand that for our community to thrive, we must appreciate and celebrate each one of our team members own uniqueness.

RJS2020